Discuss important management matters, submit opinions and submit reports to the PresidentConduct continuous activities to analyze the status of risks and avoid such risks, submit opinions to the President, and discuss risk management policies Grasp the legal compliance penetration state, exchange information, and submit reports and policies to the PresidentBusiness Execution OrganizationElection / DismissalAccounting auditDetermination of appointment / dismissal / remuneration(Cooperation)Determination of appointment / dismissal / remunerationReportAudit / reportRequestReportReportInstructionAuditDiscussion / report of important mattersAppointment / dismissal / supervisionReportInternal auditShareholders Meeting14 directors (including 2 outside directors)Board of Directors4 auditors(including 3 outside auditors)Auditor / Audit & Supervisory BoardAccounting AuditorPresidentNomination / Remuneration Advisory CommitteeGive advice and submit reports in response to requests from the President regarding the policy for nominating candidate for directors and auditors and development planning, and remuneration for directors. Management Auditing DepartmentBusiness Division / Management Division / Consolidated Subsidiary Research and evaluate the efficiency and validity of internal control functions over the entire businessManagement ConferenceRisk ManagementCommitteeComplianceCommittee・Activities contributing to the local community・Fund-raising activities・Volunteer activities・Social welfare activitiesPresident and CEORisk Management CommitteeAEON MALL CSR CouncilCompliance CommitteeEnvironmental PreservationPersonal Information ProtectionSocial Contribution・Forestation activities・Promotion of ISO 14001・Carbon-free・Plastic-freeInternal Audit Report・Privacy mark promotion・Promotion of compliance・AEON code of conduct・Risk information analysis・Continuous activities for avoiding a risk・Submitting opinions to the President・Deliberation on the risk management policyBy establishing a "Compliance Committee" chaired by the General Manager of Administration Division, we report the minutes of the committee to the Management Meeting and report important matters to the Board of Directors. We also establish a help line AEON MALL “Personnel Dial 110” (“Workers’ Union Dial 110” in the Workers’ Union of AEON MALL) as an internal whistle blowing contact point to prevent whistleblowers from being put at a disad-vantage. Upon receipt of any report or notication, the department in charge will carefully examine the contents and take necessary measures based on our internal rules to assess if there is an act of violation, formulate measures to prevent a recurrence and report them to the "Compliance Committee".Pointing out and improving problemsWe will endeavor to reduce risks and by formulating “Business Risk Management Regulations” to prevent crises and minimize damage in the event of a crisis. If an urgent and serious loss risk occurs, we will accurately handle the loss through appropriate transmission of information and decision-making based on these regulations.Risk managementHaving the Management Council in place to serve as an advisory body for the president and CEO, AEON MALL is working on strengthening business strategy functions and ensuring a more ecient decision-making process. In addition, we bolster manage-ment and supervisory functions by holding at least one board of directors’ meeting per month, chaired by the president and CEO.(as of February 29, 2020)Corporate Governance Organization ChartManagement structureBusiness execution organizationWe store and manage documents such as settlement documents and meeting minutes in a highly retrievable state which is appropriate and secure in accordance with the storage medium, maintain the browsability state as necessary, and take precautions that the relevant department specied in the “Document Management Regulations” prevents leakage outside the company.Information storage and managementInternal control system (part of important matters)We pay sucient consideration to the human rights of all stakeholders involved in AEON MALL by strengthening our governance and raising employees' awareness of compliance.Ensuring Fair Execution of Business ActivitiesResponsible Business PromotionHold meetings of the Board of Directors chaired by the President at least once a month to strengthen the management oversight function, with the attendance of auditors. (2 directors and 2 auditors are independent directors)Board of DirectorsAudit & Supervisory BoardExchange information and opinions with the accounting auditors and the Management Auditing Department which is an internal audit department to raise eciency and eectiveness of audits.AEON MALL CSR / ESG Report 202032
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