AEON MALL CSR REPORT 2018

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Corporate GovernanceTo be continuously supported by customers as a commercial facility rooted in the local community, our company recognizes corporate governance as one of the most important matters in corporate management.Our company has adopted an Audit & Supervisory Board system. We are working on maintaining and enhancing soundness in management by strengthening the function of statutory auditors, as well as maintaining and improving management eciency by composing our Board of Directors with directors who are well versed in our business.Election/DismissalAccounting auditDecision of election, dismissal, remuneration (frame)Decision of election, dismissal, remuneration (frame)ReportAuditAuditElection/DismissalReport13 directors (including 2 outside directors)Board of Directors4 auditors(including 3 outside auditors)Auditor / Audit & Supervisory BoardAccounting AuditorPresident and CEOManagement Auditing DepartmentRisk ManagementCommitteeComplianceCommitteeDeliberates important management matters and submits opinion to the PresidentManagement ConferenceBusiness Division / Management Division / Consolidated Subsidiary Bringing up important mattersBusiness Execution OrganizationResearch and evaluation on the validity and effectiveness of Internal Control for general tasks Risk status analysis, continuous activities to avoid risks, submitting opinion to the President, and deliberation on the risk management policyGrasp of the legal compliance penetration state, information exchange, and report and policy presentation to the PresidentShareholders MeetingWe store and manage documents such as settlement documents and meeting minutes in a high searchability state which is appropriate and secure in accordance with the storage medium, maintain the browsability state as necessary, and the relevant department specied in the “Document Management Regulations” prevents leakage outside the company.Information storage and managementWe will endeavor to reduce risks and damage by formulating “Managerial Crisis Management Rules” (risk management reg-ulations) to prevent occurrence of risks and minimize damage when a crisis occurs. If an urgent and serious loss risk occurs, accurately handle the loss through appropriate transmission of information and decision-making based on these rules.Risk managementBy establishing a "Compliance Committee" chaired by the General Manager of Administration Division, we report the minutes of the committee to the management council and report the important matters to the Board of Directors. We also establish a help line AEON MALL “Personnel Dial 110” (“Labor Union Dial 110” in the Labor Union of our company) as an internal whistle blowing contact point to prevent whistleblowers from being put at a disadvantage. When any report or notication has been made, the department in charge carefully examines the contents and takes necessary measures based on our internal rules if there is an act of violation, before formulating measures to prevent a recurrence and report them to the "Compliance Committee".Pointing out problems and improvementA board meeting chaired by the President is held at least once a month with the attendance of auditors to strengthen the management oversight func-tion. (2 directors and 2 auditors are independent directors)Board of DirectorsAudit & Supervisory BoardMutual information and opinion exchange between accounting auditors and Management Auditing Department that is an internal audit department to improve the validity and eectiveness of auditing.(As of February 28, 2018)Corporate Governance Organization Chart Internal Control System (Part of important matters)Management Structure2018 AEON MALL CSR 38